data2check: the free online service

Word, InDesign and EPUB files are checked for correctness.


The free service is available on the website where you can register and log in. You can also find a detailed documentation for all four types of checks.

Word documents are checked for compliance with the styles used (paragraph and character styles). In this way, important copy-editing guidelines of publishing houses or companies can be controlled. Furthermore, a document can be examined for Word-specific components making further processing much more difficult (e.g. text boxes, pictures, charts, etc.).
InDesign documents can be checked for created paragraph and character styles but also for constructs making the export from InDesign to the EPUB format impossible.

After completion of a check, any errors found can be tracked with the help of comments in the output document. In addition, the uploaded data is stored as XML files in a database where they are available at any time.

Due to these features, data2check is a useful and time-saving tool not only for employees of publishing companies or technical writers, but also for authors in order to control the quality of their documents.

The four contained types of checks

  • Word documents: on the basis of a self-created configuration
  • InDesign documents: on the basis of a self-created configuration
  • EpubCheck
  • InDesign documents for their suitability to be exported into EPUB.

What is checked (by the example of Word)?

Document structure

Check for: unknown styles, incorrect use of paragraph and character styles, used styles for the first paragraph

Word components

Permit or prohibit: pictures (different formats), text boxes, shapes, charts, non-Word objects, change tracking, comments

Find and Replace rules

Regex support, comment function, also replacement of search term without notification

XML transformation

Renaming, unwrapping and deleting styles into XML tags

Which output documents are generated?

  • Exact copy of the document including error comments
  • XML version of the document
  • formatted HTML check report with preview feature
  • Check report in XML (SVRL)


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